Lawstronaut Privacy Statement
Dated 10 February 2025
Introduction
This is the Lawstronaut and Lawstronaut Dashboard Privacy Statement for customer, supplier, and business partner data. This Privacy Statement provides information on the processing of personal data by Lawstronaut FZCO and its group companies, hereafter referred to as "Lawstronaut," "we," or "us." filerskeepers B.V. acts as our representative pursuant to the General Data Protection Regulation (GDPR).
The primary purpose of this Privacy Statement is to be a dynamic resource and business tool so that we can offer our services to you in the best possible way. We want you to feel secure when visiting our site and are committed to maintaining your privacy when doing so.
This Privacy Statement may be changed over time. Users are encouraged to periodically review this page for the latest information on our privacy practices. You can store or print this Privacy Statement by using the buttons at the top of this page..
When Does This Privacy Statement Apply?
This Privacy Statement applies to the processing by Lawstronaut of all personal data of its customers, suppliers, and business partners, and other individuals. The privacy practices set forth in this privacy statement are for this website only. If you link to other websites, please review the privacy policies posted at those sites. This Privacy Statement does not address the processing of personal data of employees in the context of their employment relationship with Lawstronaut.
Who is Responsible for Your Personal Data?
Lawstronaut and/or its group companies are the controllers of the processing of all personal data that fall within the scope of this Privacy Statement. filerskeepers B.V. is designated as our representative under GDPR. This Privacy Statement indicates what personal data are processed by Lawstronaut and for what purpose, and to which persons or entities the data will or may be provided. Lawstronaut may share your personal data with third parties.
For Which Purposes Do We Process Your Personal Data?
When you interact with Lawstronaut (online or offline):
For Answering Your Questions:
What does this purpose entail?
If you get in touch with us via the contact form on the Lawstronaut website, we will use your personal data to reply to and answer your question.On what legal ground do we process personal data for this purpose?
We base this processing on our legitimate interest to respond to prospects, customers, business partners, and stakeholders who reach out to us.Which personal data do we process for this purpose?
For this purpose, we process your name, contact details, your correspondence with Lawstronaut about your question, and all other personal data which are necessary to answer your question.For what period do we retain your personal data for this purpose?
If you have contacted us via the contact form on the Lawstronaut support page, then your data will be deleted from our systems after 2 years after receipt. If you have a contract with us, then your data will be retained for seven years after the end of your contract.
For the development and improvement of products and/or services:
What does this purpose entail?
We process your personal data to assess, analyze, and improve our products and (customer) services. We use aggregated personal data to analyze customer behavior and to adjust our products and services accordingly. When you use a Website or the App, enter or search data through this Website or the App; we also process your personal data to compile analytics reports. We use aggregated personal data to analyze customer behavior and to adjust our products and services accordingly, to ensure that it is relevant to our customers. This means that we analyze how often you read our newsletters, how often you visit our Website or Services, which pages you click on, and what goods you purchase through our Website or Services. We may purchase supplementary data from public sources to complement our database for the above purposes.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of legitimate interest as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to track which customers are using our product, and help us tailor ourselves to your needs.
Which personal data do we process for this purpose?
For this purpose, we process your contact details such as your address and email address, personal details such as your name and date of birth, payment and credit information, and correspondence with us. In addition, we process the personal data you entered into a Website or App or that were generated by the functionalities you used in a Website or App and the technical data from your device such as its IP-address, the pages you visited on our Websites or Services, your click- and surf behavior, and the length of your session.
For what period do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 3 years. After this term, your personal data will be deleted from our systems.
To comply with the law:
When you purchase products to process your order and for customer service and relationship management:
What does this purpose entail?
When you use our webshop services, we use your personal data to service your purchase and deliver your order, report the status of your order and, when a transaction has failed, we use your personal data to contact you about the transaction.On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of contract as a legal basis. The provision of personal data here is important to Lawstronaut, as it is a requirement in order for us to be able to register an account as well as maintain said account as stated in our order confirmation forms.Which personal data do we process for this purpose?
For this purpose, we process your name and geographical address, your contact details such as your telephone number or email address, credit card or other payment information, your acceptance of our applicable terms and conditions, and whether or not you want to receive our newsletter. We also process information about what you have purchased from us. When you contact us through our contact form on our Websites, by email or otherwise, we will use your contact information, your correspondence with us about your question, and all other personal data provided by you in order to answer your question.How long do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 7 years. After this term, your personal data will be deleted from our systems.
To allow you to connect with us (e.g., via social media):
What does this purpose entail?
Lawstronaut is active on social media platforms like Facebook, LinkedIn, and Twitter. When you contact Lawstronaut via social media, we process your personal data in order to answer your questions and to respond to your messages. In addition, when you visit a ‘Connect with us’ screen on one of our Websites or Services, you can contact us through a variety of communication channels. We provide you with our email address, for you to send us your feedback and suggested improvements, as well as our Website, contact details, and social media handles. When you click one of the corresponding icons we will refer you to the website or app of the applicable third party, whether this is your email provider or a social media platform.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of legitimate interest as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to track which customers are clicking on our products and making use of our platforms. Additionally, we will be able to get in contact with further information and deals.
Which personal data do we process for this purpose?
For this, we process the communication channel you have chosen to use to connect with us and the personal data you supply to Lawstronaut. This includes your (user) name, address, email address, gender, and the personal data you have included in your message. In addition, when you click one of the buttons displayed, the relevant third party might place cookies on your device.
How long do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 2 years. After this term, your personal data will be deleted from our systems.
When you do business with us:
For the assessment and acceptance of a customer, supplier, or business partner:
What does this purpose entail?
When you get in contact with Lawstronaut, we will process your personal data for assessment and acceptance purposes, for example, to confirm and verify your identity. Lawstronaut will further process your personal data for other administrative purposes such as due diligence and screening against publicly available government and/or law enforcement agency sanctions lists.On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of contract as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to verify the identities of our customers, and ensure that all legally binding documents are agreed upon by the legitimate parties.Which personal data do we process for this purpose?
For this purpose, we process your contact details such as your address and email address, personal details such as your name and date of birth, payment and credit information, and details of your correspondence with us.For what period do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 7 years. After this term, your personal data will be deleted from our systems.
For the conclusion and execution of agreements:
What does this purpose entail?
When you have purchased a product or service from us as a customer, or when you work together with us as a supplier or business partner, we process your personal data for administrative purposes such as sending invoices and making payments. We also use your personal data in order to deliver or receive and administer our or your products or services. Lawstronaut will process your personal data in order to further execute our agreement, including for the delivery of customer services. When you require access to Lawstronaut’s premises, we process your personal data for screening purposes.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of contract as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to adhere to the agreed upon terms of the contract, as well as invoice for our product and deliver & maintain said products.
Which personal data do we process for this purpose?
For this purpose, we process your contact details such as your address and email address, personal details such as your name and date of birth, payment and credit information, order history, and other data stored in our customer, supplier, and business partner database.
For what period do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 7 years. After this term, your personal data will be deleted from our systems.
For relationship management and marketing:
What does this purpose entail?
Lawstronaut uses the information stored in its customer database to send you suitable offers and newsletters, as well as to provide customer services, perform account management, and communicate recalls. We also use your personal data for the development, execution, and analysis of market surveys and marketing strategies.
On what legal basis do we process personal data for this purpose?
We process your personal data on the grounds of legitimate interest as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to provide deals, changes to our product, and any additional help in communication. Additionally, consent is a legal basis here, which means the customer maintains the right to withdraw their consent at any time without affecting the lawfulness of processing based on consent before withdrawal.
Which personal data do we process for this purpose?
For this purpose, we process your contact details such as your address and email address, personal details such as your name and date of birth, contact preferences, payment information, order history, and correspondence with us.
For what period do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 2 years. After this term, your personal data will be deleted from our systems.
For business process execution and internal management:
What does this purpose entail?
We process your personal data in the performance and organization of our business. This includes general management, order management, and management of Lawstronaut assets. Lawstronaut also processes your personal data for its internal management. We provide central processing facilities in order to work more efficiently. We conduct audits and investigations, implement business controls, and manage and use customer, supplier, and business partner directories. Also, we process your personal data for finance and accounting, archiving and insurance purposes, legal and business consulting, and in the context of dispute resolution.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of legitimate interest as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to work more efficiently in conducting audits, business controls, and customer and business management.
Which personal data do we process for this purpose?
For this purpose, we process your contact details such as your address and email address, personal details such as your name and date of birth, payment and credit information, payment and order history, correspondence with Lawstronaut and data generated during the performance of the agreement between you and Lawstronaut.
For what period do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 2 years. After this term, your personal data will be deleted from our systems.
For organizational analysis and development, management reporting, and acquisition and divestitures:
What does this purpose entail?
At Lawstronaut, we process your personal data in the preparation and performance of management reporting and analysis. We use aggregated personal data to create management reports and to analyze Lawstronaut’s business. We conduct customer, supplier, and business partner surveys to learn more about your views and opinions in preparation for our management reporting. We also process your personal data for management reporting purposes in the context of mergers, acquisitions, and divestitures and in order to manage such transactions.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of legitimate interest as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to better understand how we can prepare and manage customer relations. It will additionally help us in the event that a customer merges with another company, or any such transactions. Additionally, the contract is a legal basis, as Lawstronaut must retain the relevant information for any future mergers, acquisitions, and divestitures that may affect these contracts.
Which personal data do we process for this purpose?
For this purpose, we process your contact details such as address and email address, personal details such as your name and date of birth, payment and order history, correspondence with Lawstronaut and the information you provide when responding to our surveys.
For what period do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 7 years. After this term, your personal data will be deleted from our systems.
To monitor and investigate compliance within Lawstronaut:
What does the purpose entail?
Lawstronaut monitors its IT systems to check compliance with Lawstronaut policies and regulations, such as the Code of Ethics and the IT Policy. During monitoring activities, your personal data may be accessed and viewed.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of legitimate interest and contract as a legal basis. The provision of personal data here is important to Lawstronaut, as we would like to ensure that our data is being adhered to and managed correctly. This will be outlined in the details of our contracts.
Which personal data do we process for this purpose?
For this purpose, any personal data that is stored on Lawstronaut’s IT systems may be accessed and viewed for compliance purposes. The personal data that are accessed and viewed will not be stored for compliance purposes, unless we need them to further investigate potential non-compliant behavior.
For what period do we retain your personal data for this purpose?
We do not retain your personal data for this purpose, unless they are linked to non-compliant behavior. We will then retain the relevant personal data until the investigation or proceedings have been concluded.
Your Choices
If you participate in prize contests, events, competitions, promotions, and/or games of chance, to administer your participation:
What does this purpose entail?
With your consent, we can send you emails with promotions and invitations to participate in prize contests, events, competitions, and/or games of chance. If you choose to participate in one of these activities, we need your personal data to be able to announce and organize these. In addition, if you participate in any of these activities, we need your personal data to announce when you are a winner, to distribute the prizes, and to measure the response to prize contests, events, competitions, promotions, and/or games of chance.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of consent as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us to track which customers are participating in contests, and help us get in contact with any prizes that may interest you. Customers do, however, maintain the right to withdraw their consent at any moment without affecting the lawfulness of processing based on consent before withdrawal.
Which personal data do we process for this purpose?
For this purpose, we process your name, address, email address, and your entries in the relevant prize contest, event, competition, and/or games of chance.
How long do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 6 months. After this term, your personal data will be deleted from our systems.
Only if you have consented to this during your account registration, for sending you relevant information about Lawstronaut:
What does this purpose entail?
When you register for an account on our Website or in our Services, we ask you for your consent to receive personalized newsletters, information about products, services, events, and promotions from Lawstronaut or other Lawstronaut group companies. If you consent thereto, we process your personal data to provide you with information you may be interested in based on your account details, our Websites or App pages you have visited and the data you have entered into our Websites or Services (including your preferences), your online and offline shopping history, and your registered use of Lawstronaut or other Lawstronaut websites and apps. We will contact you through email, mail, SMS, apps, social media, and any other communication channels you have provided to us.
In this way, we learn about your interests and can ensure that we provide you with the information and promotions that are of most interest to you. We may also ask you for your opinion about our products and services. If you do not want to receive any more messages or if you want to opt out of receiving or seeing a particular form of communication with us (for example SMS, social media, email, or regular mail), just follow the steps in that particular communication or opt out on your account page.
On what legal ground do we process personal data for this purpose?
We process your personal data on the grounds of consent as a legal basis. The provision of personal data here is important to Lawstronaut, as it will help us share relevant information with you which may interest you based on your history with Lawstronaut. Customers do, however, maintain the right to withdraw their consent at any moment without affecting the lawfulness of processing based on consent before withdrawal.
Which personal data do we process for this purpose?
- Your name, gender, date of birth, email address, and physical address;
- Your preferences and interests, such as those that you have actively shared with us, but also those inferred through your registered interactions with Lawstronaut websites and apps (for which we may use cookies, read more about cookies);
- Your shopping history, both online (if you link your purchases to your profile) and offline (when making an offline purchase); and
- The links you click on in our emails.
For this purpose, we process:
How long do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 5 years. After this term, your personal data will be deleted from our systems.
To allow you to use the dashboard functionality:
What does this purpose entail?
If you opt to use the functionality of our Websites and Services, we will ask you to register for a dashboard account at your first visit if you don’t already have a Lawstronaut account. Once you have registered your dashboard account or when you already have a Lawstronaut account, you can sign in using your email and password to access the functionality of the dashboard.
On what legal ground do we process personal data for this purpose?
We are operating under the legal basis of contract, as when registering for a dashboard account, we will then require personal information in order to draw up documents for the use of our dashboard. Consent is also a legal basis, and the customer is free to withdraw their consent at any time without affecting the lawfulness of processing based on consent before withdrawal.
Which personal data do we process for this purpose?
When you register your Lawstronaut or Lawstronaut API account, we process the personal data you register with, such as your title, name, email, the password you choose, whether you want to receive personalized newsletters and other information about Lawstronaut or other Lawstronaut group companies (also see under 4.4(b)) and whether you have read and understood the applicable terms and conditions.
When you sign in to your Lawstronaut or Lawstronaut API account, we process your email, password, and the data you have saved to your account.
How long do we retain your personal data for this purpose?
For this purpose, your personal data will be retained for 7 years. After this term, your personal data will be deleted from our systems.
Cookies
We also collect information through the use of cookies. Cookies are small files of information which save and retrieve information about your visit to this website – for example, how you entered our site, how you navigated through the site, and what information was of interest to you.
Read more about how we use cookies in our Cookie Policy
Who has access to your personal data?
Access to your personal data within Lawstronaut:
As a global organization, data we collect may be transferred internationally throughout Lawstronaut’s worldwide organization. Your personal data may be exchanged with the Lawstronaut group. We exchange your data for administrative purposes and so that we can have a complete overview of your contacts and contracts with the Lawstronaut group. We may also exchange your data in order to offer you a complete package of services and products.
Lawstronaut employees are authorized to access personal data only to the extent necessary to serve the applicable purpose and to perform their jobs.
Access to your personal data by third parties:
The following third parties have access to your personal data, where relevant, for the provisioning of their products or services to Lawstronaut:
- Banks
- Insurance companies
- IT suppliers
- Accountants
- Forensic specialists
- When third parties are given access to your personal data, Lawstronaut will take the required contractual, technical, and organizational measures to ensure that your personal data are only processed to the extent that such processing is necessary. The third parties will only process your personal data in accordance with applicable law.
f your personal data are transferred to a recipient in a country that does not provide an adequate level of protection for personal data Lawstronaut will take measures to ensure that your personal data are adequately protected, such as entering into EU Standard Contractual Clauses with these third parties.
In other cases, your personal data will not be supplied to third parties, except where required by law.
The use of your personal data by data processors:
When a third party processes your personal data solely following Lawstronaut instructions, it acts as a data processor. We enter into an agreement with such a data processor for the processing of personal data. In this agreement we include obligations to ensure that your personal data are processed by the data processor solely to provide services to us.
How are your personal data secured?
Lawstronaut has taken adequate safeguards to ensure the confidentiality and security of your personal data. Lawstronaut has implemented appropriate technical, physical, and organizational measures to protect personal data against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing. Examples are IT security policies, staff training, and secure servers.
Your Rights
Under applicable data protection and privacy laws, you may have rights to:
Access your personal data:
You may ask us whether we process any personal data that relates to you. If this is the case, you may ask us to provide you with a copy of the personal data we process of you insofar as required by applicable data protection laws.
Correct and erase your personal data:
You may request us to correct any inaccurate personal data we process of you. Also, you may ask us to erase the personal data that relate to you if they are no longer necessary for the purposes for which we processed them, if you have withdrawn your consent and we do not have another legal ground for processing your personal data, if your personal data have been unlawfully processed, if your personal data have to be erased following applicable EU or EU member state laws, or if it concerns a child’s personal data processed in relation to offering information society services.
Request the restriction of processing:
You may request the restriction of the processing of your personal data if you have contested the accuracy thereof, if the processing is unlawful and you prefer restriction over erasure, if we no longer need your personal data for a purpose but you need them for the establishment, exercise, or defense of legal claims, or while your exercised your right to object is being reviewed.
Object to processing your personal data:
You may object to our processing of your personal data based on our legitimate interest. We will then no longer process your personal data for this purpose, unless we have an overriding legitimate interest to do so. You may also ask us to erase your personal data, unless there is an overriding legitimate interest for the processing.
You may also opt out from processing your personal data for direct marketing purposes.
Withdraw your consent to processing your personal data:
You may withdraw your consent to the processing of your personal data (where Lawstronaut is processing your personal information based on your consent).
Data portability:
You may request receipt or transmission to another organization, in a machine-readable form, of the personal information that you have provided to Lawstronaut.
Lodge a complaint with a supervisory authority:
If you feel that we do not comply with the applicable privacy laws, you have the right to lodge a complaint with your local supervisory authority.
Contact Information
If you have any questions regarding the processing of your personal data, send a request relating to any of your data protection rights, please contact us here